General Ledger

The Kennesaw State University General Ledger (GL) is the central repository for transactions of Peoplesoft financial applications, such as: Accounts Payable, Payroll, Purchasing, Asset Management, P-Card, and other local systems and related processes. Manual journals to the GL are made to redistribute or reallocate from one chart field to another. Manual journals are created to:

  • Correct or adjust prior journal entries
  • Move P-Card expenses from one funding source to another

GL Journal Corrections or Adjustments

To request a GL journal correction or adjustment, complete a GL Journal Form and submit to the Office of Finance and Accounting MD #9110 for review and posting. Select the Forms link on the right-hand menu to locate the appropriate GL Journal Form for your request.

At month end, the GL posts financial closing entries and closes the current month financial activity. Once closed, and the financial data is processed to Board of Regents (BOR) financial system, the closed period cannot be accessed with any additional financial activity. The normal schedule for month end close is the fifth working day of the new month.

At year end, the GL posts all financial closing entries, runs year end closing processes and gets the financial activity in a closed environment for the Annual Financial Report (AFR). Once all year end activity is posted, and the AFR has been submitted, the GL will close the financial accounting year.

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